HDR1010500210000203111600KCCO DOMESTIC SOLICITATION (IFB) CP11-021
CORN PRODUCTS SOLICTATION CP11-021, DATED February 3, 2011 FOR DOMESTIC PROGRAMS.
*******NEW*******NEW*******NEW*******NEW*******NEW*******NEW*****NEW*******
See Section 14. Submission of Offers. DEBES Business Size/Type Designation for
Subcontracting.
*******NEW*******NEW*******NEW*******NEW*******NEW*******NEW*****NEW*******
1. Solicitation Number: CP11-021
2. Solicitation Issue Date: February 3, 2011
3. Issued By:
Kansas City Commodity Office (KCCO)
Procurement Division
USDA – Farm Service Agency
Beacon Facility – Mail Stop 8718
PO Box 419205
Kansas City, MO 64141-6205
4. Solicitation Type: Sealed Bids (IFB)
5. Offer Due Date/Local Time: February 15, 2011, CST 9:00 a.m.
6. Award Notification Date: February 16, 2011, CST 1:00 p.m.
7. Public Release of Award Date: February 17, 2011, CST 4:00 p.m.
8. Solicitation Information Contact:
Monday through Friday except Federal holidays, 8:00 a.m. to 4:00 p.m. CST
Name: Robin Casper
Telephone Number: 816-926-1868
Note: If the matter is urgent and the above contact person does
not answer, call UDSA Domestic Procurement at 816-926-6124.
E-mail: robin.casper@kcc.usda.gov
9. Internet Address:
http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-do
10. This Acquisition is:
/X/ Unrestricted
/X/ Set-Aside for:
/X/ Small Business Set-Aside in accordance with FAR 19.502-2. Any concern
proposing to furnish a product that it did not itself manufacture must
furnish the product of a small business manufacturer. (Item Numbers in the
9000-9999 series as shown in the schedule of supplies)
/ / 8(a) Program noncompetitive (1bs), letter RFP only
/ / Service-Disabled Veteran-Owned Small Business (SDVOSB)
noncompetitive (_____lbs), letter RFP only
Offers will be evaluated in the following order of precedence: 1. Bids
2. Proposals.
NOTICE OF PARTIAL SMALL BUSINESS SET-ASIDE
If specified in the solicitation, certain quantities are set aside exclusively
for small business firms under the Small Business Act (15 U.S.C. 631, et seq.).
Bids received for these set-aside quantities from firms who are not small
business concerns will not be considered. In the event the Government is
unsuccessful in contracting with an eligible small business concern(s) for the
set-aside quantities, the Government may award the quantities to other than
small business concerns.
NOTICE OF 8(a) ACQUISITION
If specified in the solicitation, the Government may reserve up to five (5)
percent of the solicitation quantity for 8(a) firms certified by the Small
Business Administration in accordance with the Federal Acquisition Regulation
(FAR), Part 19. The Government may increase the reserve to adjust quantities in
the event of multiple awards to eligible 8(a) firms. In no event shall the
Government offer for award a quantity in excess of an eligible 8(a) firm’s
maximum quantity, if so established by the Government. If the 8(a) small
business firm is a nonmanufacturer, it shall meet the definition and
requirements outlined in FAR Part 19. In the event the Government is
unsuccessful in contracting with an eligible 8(a) firm for the reserved
quantity, the Government may award the quantities to other than 8(a) firms.
HUBZONE PRICE EVALUATION PREFERENCE
The Government will award contracts to eligible HUBZone bidders as provided in Part
2, Section A.4 of the Master Solicitation for Commodity Procurements at:
http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-do
If the bidder elects to waive the preference, it shall so indicate in its bid.
NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS ACQUISITION
If specified in the solicitation, the Government may reserve up to three (3)
percent of the solicitation quantity for Service-Disabled Veteran-Owned (SDVO)
Small Business concerns as specified in FAR Clause 52.219.27. In the event the
Government is unsuccessful in contracting with an eligible SDVO concern for the
reserve quantity, the Government may award the quantities to other than SDVO
concerns. If the SDVO concern is a nonmanufacturer, it shall meet the definition
and requirements outlined in FAR Part 19.
11. NAICS Codes/Size Standards: See Master Solicitation for Commodity
Procurements at:
http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-do
12. Delivery Type: F.O.B. destination
13. Submit Invoices to:
Financial Services Center
Fund and Commodity Management Office
Invoice Payment Group
USDA – Farm Service Agency
Beacon Facility – Mail Stop 8578
PO Box 419205
Kansas City, MO 64141-6205
For Express Mail:
Financial Services Center
Fund and Commodity Management Office
Invoice Payment Group
USDA – Farm Service Agency
Beacon Facility – Mail Stop 8578
9240 Troost Ave
Kansas City, MO 64131-3055
For questions concerning invoices contact Invoice Payment Group at 816-926-6205.
14. Submission of offers:
A. Bids shall be submitted through the Domestic Electronic Bid Entry System
(DEBES) to be considered responsive. Price and mode of transportation bid
for each item listed on the Schedule of Supplies shall be entered on the DEBES
bid form. The Trans (transportation) Mode defaults to truck. Bidders may
select rail or piggyback mode for each item, if applicable. Certain
destinations require delivery by Truck Only or Rail only. Bids for less than item
quantity requested will not be accepted.
B. Only one bid price may be submitted for an item number, including items with
multiple destination.
C. DEBES information technology requirements are:
(1) Operating system: Windows NT, Windows 2000, or Windows XP, or
equivalent.
(2) Browser requirement: Netscape versions greater than 4.07 and less than
6.0 (OR) Internet Explorer 5.0 or above.
(3) Encryption: Browser capable of handling 128-bit encryption.
(4) Proxy servers: Bidders shall set up proxy server to allow access to the
Internet DEBES port http://pcsd.usda.gov/debes
(5) Government will provide bidder with ID number and the initial password
needed to access DEBES.
Help: Call the Solicitation Information Contact person shown in this Solicitation.
D. Offerors shall complete DEBES certifications, including that their quality
control system(s) conforms to the higher-level quality standard in contract
clause 52.246-11.
E. / / The “kosher only” commodity requirements have changed (see the Schedule
of Supplies for web link) and offerors for kosher will be required to certify
capability to meet requirements.
F. Plant Location Requirement.
Offers shall accurately represent the plant location(s). “Plant location” is defined as
the place where an end product is assembled from components, packaged, or otherwise made
or processed from raw materials into the finished product that is to be provided to the
Government. Upon acceptance of an offer, the combination of plant location and item
becomes a contract term.
Offerors are directed to submit offers from only “plant locations.” Offers for locations
representing non-plant locations, such as, “company headquarters” or “Shippers Option” may
be deemed non-responsive.
Prospective contractors need to verify, early in the offering period, each Domestic
Electronic Bid Entry System (DEBES) Logon ID. Specifically, that the company’s
appropriate plant locations are shown in the DEBES Offer Form Page dropdown box. Plant
locations that are not included on the list cannot have an offer submitted in association
with that plant. Therefore, any plant locations not included on the list, from which
offeror intends to use in performance of the contract, should be added. Promptly contact
the specialist shown in this solicitation to request updates to your company’s plant
location list.
Plant location and the Place of Performance in ORCA provisions, 52.214-14 and 52.215-6
shall match. ORCA (Online Representations and Certifications Application) is available
online at http://www.bpn.gov/.
G. Supplier Agreement Requirement.
If the offer is for product the offeror will not itself manufacture, offeror shall, by the
offer due date/local time, submit the corresponding supplier agreement to, Attention:
Contracting Officer at the solicitation information contact address shown in this
solicitation. The supplier agreement shall:
? be in effect between the offeror and the product manufacturer for the period of
contract performance,
? certify compliance with the applicable KCCO solicitation requirements,
? contain the DUNS number for the product manufacturer (if DUNS number exists),
? be on the product manufacturer's company letterhead, and
? be signed by both parties.
A prospective contractor may be required to provide written evidence of a proposed
subcontractor’s responsibility. The Contracting Officer may directly determine a
prospective subcontractor’s responsibility.
H. / /Applicable if Checked. DEBES Business Size/Type Designation for Subcontracting.
Applicable if this solicitation contains a partial small business set-aside (NOTE:
If the solicitation is a total small business set-aside, use paragraph G).
An offer from a small business to supply manufactured products of small and large
businesses shall be divided and submitted separately using separate DEBES logon IDs. An
offer from a farmer-owned cooperative large business to supply manufactured products of
both a small business and other than small(i.e., farmer-owned cooperative large business
or large businesses) shall be divided and submitted separately using separate DEBES logon
IDs. See information below.
If Offeror Business And Manufactured Then DEBES Size/Type
Size/Type* is Product is Designation is
Subcontracted to a
1a)Small Business 1a)Small Business
1b) Farmer-owned
1)Small Business cooperative large 1b)Large Business
business and/or large
business
2a)Small business 2a)Farmer-owned
cooperative large
business
2)Farmer-owned 2b)Farmer-owned
cooperative large cooperative large 2b)Large business
business business and/or large
business
3)Large business 3a)Any size/type business 3b)Large business
*Farmer-owned cooperative small businesses are categorized as small businesses.
Prospective contractors need to verify, early in the offering period, their Domestic
Electronic Bid Entry System (DEBES) Logon IDs. Specifically, verify that the appropriate
business size/type designation is shown on the applicable DEBES Certification page. If
correction and/or an additional DEBES logon ID (to submit separate offers) are needed,
promptly contact the solicitation information contact shown in this solicitation. Failure
to comply with the applicable requirement may cause part or the entire offer to be deemed
non-responsive.
15. Schedule of Supplies. The quantity awarded may be less than the quantity
advertised due to program changes. Commodity requirements are available at
http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-do
DOMESTIC INVITATION SUMMARY FOR ANNOUNCEMENT CP11 INVITATION 021
DELIVERY FIRST HALF SECOND HALF TOTAL SET-
ASIDE
MONTH/YEAR COMMODITY & PACK POUNDS POUNDS POUNDS
POUNDS
APRIL 2011 GRITS, FINE YELLOW 42,840 42,840 85,680
85,680
8/5 LB BAGS
GRITS, CORN, WHITE 85,680 128,520 214,200
214,200
8/5 LB BAG
CORNMEAL, DEGERMED YELLOW 85,680 0 85,680
85,680
8/5 LB BAG
APRIL TOTAL 214,200 171,360 385,560
385,560
MAY 2011 MASA FLOUR CORN INSTANT YEL 43,200 0 43,200
50 LB BAG
GRITS, FINE YELLOW 85,680 0 85,680
85,680
8/5 LB BAGS
GRITS, CORN, WHITE 299,880 342,720 642,600
642,600
8/5 LB BAG
CORNMEAL, DEGERMED YELLOW 128,520 0 128,520
128,520
8/5 LB BAG
MAY TOTAL 557,280 342,720 900,000
856,800
JUNE 2011 GRITS, FINE YELLOW 85,680 0 85,680
85,680
8/5 LB BAGS
GRITS, CORN, WHITE 42,840 171,360 214,200
214,200
8/5 LB BAG
CORNMEAL, DEGERMED YELLOW 85,680 85,680 171,360
171,360
8/5 LB BAG
JUNE TOTAL 214,200 257,040 471,240
471,240
INVITATION TOTAL 985,680 771,120 1,756,800
1,713,600
DOMESTIC INVITATION ITEM LISTING FOR ANNOUNCEMENT CP11, INVITATION 021, DELIVERY APRIL 2011 - JUNE
2011
FOB DEST DELIVERY QUANTITY
ITEM PACK SIZE STATE & CITY ZIP CODE PERIOD (POUNDS) DELIVERY INFO
MASA FLOUR CORN INSTANT YEL
0001 50 LB BAG MI CEDAR SPRINGS 493198125 5/01-15/11 43,200 TRUCK ONLY
COMMODITY TOTAL 43,200
SBA COMMODITY TOTAL 0
ITEM PACK SIZE STATE & CITY ZIP CODE PERIOD (POUNDS) DELIVERY INFO
GRITS, FINE YELLOW
9000 8/5 LB BAGS IL CHICAGO 606323920 4/01-15/11 42,840 TRUCK ONLY
9001 8/5 LB BAGS IL CHICAGO 606323920 4/16-30/11 42,840 TRUCK ONLY
9002 8/5 LB BAGS IL CHICAGO 606323920 5/01-15/11 42,840 TRUCK ONLY
9003 8/5 LB BAGS IL CHICAGO 606092315 5/01-15/11 42,840 TRUCK ONLY
9004 8/5 LB BAGS IL CHICAGO 606323920 6/01-15/11 42,840 TRUCK ONLY
9005 8/5 LB BAGS MS JACKSON 392016215 6/01-15/11 42,840 TRUCK ONLY
COMMODITY TOTAL 257,040
SBA COMMODITY TOTAL 257,040
ITEM PACK SIZE STATE & CITY ZIP CODE PERIOD (POUNDS) DELIVERY INFO
GRITS, CORN, WHITE
9006 8/5 LB BAG GA AUGUSTA 309094417 4/01-15/11 42,840 TRUCK ONLY
9007 8/5 LB BAG GA COLUMBUS 319095531 4/01-15/11 42,840 TRUCK ONLY
9008 8/5 LB BAG CA LONG BEACH 908131434 4/16-30/11 42,840 TRUCK ONLY
9009 8/5 LB BAG GA ATLANTA 303362709 4/16-30/11 42,840 TRUCK ONLY
9010 8/5 LB BAG GA VALDOSTA 316016535 4/16-30/11 42,840 TRUCK ONLY
9011 8/5 LB BAG GA ATLANTA 303186658 5/01-15/11 42,840 TRUCK ONLY
9012 8/5 LB BAG GA ATLANTA 303362709 5/01-15/11 42,840 TRUCK ONLY
9013 8/5 LB BAG LA BATON ROUGE 708076128 5/01-15/11 42,840 TRUCK ONLY
9014 8/5 LB BAG LA DELHI 712322841 5/01-15/11 42,840 TRUCK ONLY
9015 8/5 LB BAG LA NEW ORLEANS 701261124 5/01-15/11 42,840 TRUCK ONLY
9016 8/5 LB BAG LA NEW ORLEANS 701261124 5/01-15/11 42,840 TRUCK ONLY
9017 8/5 LB BAG SC COLUMBIA 292015162 5/01-15/11 42,840 TRUCK ONLY
9018 8/5 LB BAG CA VERNON 900583633 5/16-31/11 42,840 TRUCK ONLY
9019 8/5 LB BAG GA MACON 312175648 5/16-31/11 42,840 TRUCK ONLY
9020 8/5 LB BAG GA SAVANNAH 314041101 5/16-31/11 42,840 TRUCK ONLY
9021 8/5 LB BAG LA BATON ROUGE 708076128 5/16-31/11 42,840 TRUCK ONLY
9022 8/5 LB BAG LA BATON ROUGE 708076128 5/16-31/11 42,840 TRUCK ONLY
9023 8/5 LB BAG LA DELHI 712322841 5/16-31/11 42,840 TRUCK ONLY
9024 8/5 LB BAG LA NEW ORLEANS 701261124 5/16-31/11 42,840 TRUCK ONLY
9025 8/5 LB BAG LA NEW ORLEANS 701261124 5/16-31/11 42,840 TRUCK ONLY
9026 8/5 LB BAG GA COLUMBUS 319095531 6/01-15/11 42,840 TRUCK ONLY
9027 8/5 LB BAG CA LONG BEACH 908131434 6/16-30/11 42,840 TRUCK ONLY
9028 8/5 LB BAG GA ATLANTA 303362709 6/16-30/11 42,840 TRUCK ONLY
9029 8/5 LB BAG GA AUGUSTA 309094417 6/16-30/11 42,840 TRUCK ONLY
9030 8/5 LB BAG SC COLUMBIA 292015162 6/16-30/11 42,840 TRUCK ONLY
COMMODITY TOTAL 1,071,000
SBA COMMODITY TOTAL 1,071,000
ITEM PACK SIZE STATE & CITY ZIP CODE PERIOD (POUNDS) DELIVERY INFO
CORNMEAL, DEGERMED YELLOW
9031 8/5 LB BAG MO CARTHAGE 648360000 4/01-15/11 42,840 TRUCK ONLY
9032 8/5 LB BAG MO KANSAS CITY 641619746 4/01-15/11 42,840 TRUCK ONLY
9033 8/5 LB BAG MO CARTHAGE 648360000 5/01-15/11 42,840 TRUCK ONLY
9034 8/5 LB BAG MO KANSAS CITY 641619746 5/01-15/11 42,840 TRUCK ONLY
9035 8/5 LB BAG OK TAHLEQUAH 744650000 5/01-15/11 42,840 TRUCK ONLY
9036 8/5 LB BAG MO CARTHAGE 648360000 6/01-15/11 42,840 TRUCK ONLY
9037 8/5 LB BAG MO KANSAS CITY 641619746 6/01-15/11 42,840 TRUCK ONLY
9038 8/5 LB BAG PR ARECIBO 006130651 6/16-30/11 42,840 TRUCK ONLY
9039 8/5 LB BAG WV RIPLEY 252719318 6/16-30/11 42,840 TRUCK ONLY
COMMODITY TOTAL 385,560
SBA COMMODITY TOTAL 385,560
INVITATION TOTAL 1,756,800
SBA INVITATION TOTAL 1,713,600
*** END OF ITEM LISTING ***
16. Shipment/Delivery Schedule:
See Schedule of Supplies for period of performance. The Government shall issue
a Notice(s) to Deliver at least seven (7) calendar days prior to the first day
of each period of performance scheduled in the contract. Contractor shall
comply with the instructions in the Notice(s) to Deliver. If a Notice to
Deliver is issued less than seven (7) calendar days prior to the first day of
the contracted period of performance, the performance period shall be extended
by the number of days the Notice to Deliver is issued late. Contractor shall
not be entitled to any extension of the performance period unless it furnishes
evidence satisfactory to the Government that it was prepared to perform during
the contracted period of performance.
17. Other Requirements:
A. Bidders shall meet the “Qualification Requirements for Prospective
Contractors Selling Commodities to USDA” provision at Part 2, Section A.1(b) in
the Master Solicitation for Commodity Procurements (MSCP).
B. Seals on Transportation Conveyances
Suppliers of commodities, products and/or services shall be responsible for placing a
seal(s) on all cargo doors of each transportation conveyance upon completion of
loading, partial unloading, inspection, or servicing. The seal must be a numbered,
barrier-type, high security bolt, cable or equivalent device which can only be removed
with bolt cutter type tools. The contractor or its agent shall provide a sufficient
number of barrier-type seals to ensure clear security of the lading while in route
through final destination.
The seal numbers shall be documented on the Bill of Lading, which must be signed or
acknowledged by the carrier of its agent. Deliveries may be refused if the seal is
broken or missing, or if the seal number(s) does not match the seal number(s) recorded
on the conveyance's Bill of Lading.
C. Contractor Past Performance Evaluation (applicable for contracts exceeding the
simplified acquisition threshold of $100,000. (NOTE: on October 01, 2010 this dollar
threshold must be increased to $150,000 – as per FAC 2005-45)
The Government will prepare a past performance evaluation at the time the work under the
contract or delivery order is completed. Evaluation will rate performance areas such as,
quality of product or service, cost control, timeliness of performance, business
relations, and when applicable, performance against, and efforts to achieve the goals
identified in the small business subcontracting plan. The evaluation will be entered into
the Contractor Performance Assessment Reporting System (CPARS). Contractor will have an
opportunity to comment on the Government’s evaluation. Details on access and use of CPARS
will be provided to the Contractor at a future date. The past performance evaluation may
be used by the Government to support future award decisions.
18. FAR and Agriculture Acquisition Regulation (AGAR) Provisions and Clauses:
A. This solicitation shall be subject to the terms and conditions of KCCO's MSCP in
effect as of the date of this solicitation and can be found at:
http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-do
The FAR and AGAR provisions and clauses applicable to this solicitation are
Contained in the MSCP.
B. / / Applicable if checked. FAR Clause 52.232-18, Availability of Funds (Apr
1984). Funds are not presently available for this contract. The Government’s
obligation under this contract is contingent upon the availability of
appropriated funds from which payment for contract purposes can be made. No
legal liability on the part of the Government for any payment may arise until
funds are made available to the contracting officer for this contract and until
the contractor receives notice of such availability, to be confirmed in writing
by the contracting officer.
Ray Boyd
Contracting Officer, USDA
February 3, 2011
Solicitation CP11 021