HDR1010500200000515081600KCCO DOMESTIC SOLICITATION EVD3-058 Evaporated Milk Solicitation EVD3-058 dated May 15, 2008 for Domestic Programs. Landscape printer preference must be used to print Internet data. ***************************************************************************************** ATTENTION ... See NEW REVISIONS to the following sections: 10.; 14.C.; 14.D.; 17.A.; 17B. ***************************************************************************************** 1. Solicitation Number: EVD3-058 2. Solicitation Issue Date: May 15, 2008 3. Issued By: United States Department of Agriculture (USDA) Kansas City Commodity Office (KCCO) Domestic Procurement Division P.O. Box 419205 Kansas City, MO 64141-6205 4. Solicitation Type: Sealed Bids (IFB) 5. Offer Due Date/Local Time: May 28, 2008, 9:00 a.m. CST 6. Award Notification Date: May 29, 2008, 3:00 p.m. CST 7. Public Release of Award Date: May 30, 2008, 4:00 p.m. CST 8. Solicitation Information Contact: Name: Clyde King Telephone Number: 816-926-2610 E-mail:clyde.king@kcc.usda.gov 9. Internet Address: http://www.fsa.usda.gov/FSA/ 10. This Acquisition is: /x/ Unrestricted /x/ Set Aside /x/ Small Business Set-Aside in accordance with FAR 19.502-2. Any concern proposing to furnish a product that it did not itself manufacture, must furnish the product of a small business manufacturer. (Item numbers in the 9000-9999 series as shown in the Schedule of Supplies. NOTICE OF PARTIAL SMALL BUSINESS SET-ASIDE If specified in the solicitation, certain quantities are set aside exclusively for small business firms under the Small Business Act (15 U.S.C. 631, et seq.). Bids received for these set-aside quantities from firms who are not small business concerns will not be considered. In the event the Government is unsuccessful in contracting with an eligible small business concern(s) for the set-aside quantities, it may award the quantities to other than small business concerns. HUBZONE PRICE EVALUATION PREFERENCE The Government will award contracts to eligible HUBZone bidders as provided in Part 2, Section A.4 of the Master Solicitation for Commodity Procurements at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas. If the bidder elects to waive the preference, it shall so indicate in its bid. 11. NAICS Codes/Size Standards: See Master Solicitation for Commodity Procurements at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas 12. Delivery Type: F.O.B destination 13. Submit Invoices to: Financial Services Center Fund and Commodity Management Office Invoice Payment Group, Stop 8578 P.O. Box 419205 Kansas City, MO 64141-6205 For express mail: Financial Services Center Fund and Commodity Management Office Invoice Payment Group, Stop 8578 6501 Beacon Drive Kansas City, MO 64133-4676 For questions concerning invoices contact Invoice Payment Group at 816-926-6205. 14. Submission of offers: A. Bids shall be submitted through the Domestic Electronic Bid Entry System (DEBES) to be considered responsive. Price and mode of transportation bid for each item listed on the Schedule of Supplies shall be entered on the DEBES bid form. The Trans (transportation) Mode defaults to truck. Bidders may select rail or piggyback mode for each item, if applicable. Certain destinations require delivery by Truck only or Rail only. Bids for less than quantity requested will not be accepted. B. Only one bid price shall be submitted for an item number, including items with multiple destinations. C. Offerors shall complete DEBES certifications, including that their quality control system(s) conforms to the higher-level quality standard in contract clause 52.246-11. D. / / The “kosher only” commodity requirements have changed (see the Schedule of Supplies for web link) and offerors for kosher will be required to certify capability to meet requirements. E. DEBES information technology requirements are: (1) Operating system: Windows NT, Windows 2000, or Windows XP, or equivalent. (2) Browser requirement: Netscape versions greater than 4.07 and less than 6.0 (OR) Internet Explorer 5.0 or above. (3) Encryption: Browser capable of handling 128-bit encryption. (4) Proxy servers: Bidders shall set up proxy server to allow access to the Internet DEBES port http://pcsd.usda.gov/debes (5) Government will provide bidder with ID number and the initial password needed to access DEBES. Web Support Help Desk: 1-800-255-2434, Option #1 15. Schedule of Supplies. The quantity awarded may be less than the quantity advertised due to program changes. Commodity requirements are available at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-da DOMESTIC INVITATION SUMMARY FOR ANNOUNCEMENT EVD3 INVITATION 058 DELIVERY FIRST HALF SECOND HALF TOTAL SET-ASIDE MONTH/YEAR COMMODITY & PACK POUNDS POUNDS POUNDS POUNDS --------------------------------------------------------------------------------------------------------- JULY 2008 EVAPORATED MILK 771,120 257,040 1,028,160 330,480 24/12 FL OZ CAN JULY TOTAL 771,120 257,040 1,028,160 330,480 AUGUST 2008 EVAPORATED MILK 514,080 220,320 734,400 146,880 24/12 FL OZ CAN AUGUST TOTAL 514,080 220,320 734,400 146,880 SEPTEMBER 2008 EVAPORATED MILK 844,560 440,640 1,285,200 293,760 24/12 FL OZ CAN SEPTEMBER TOTAL 844,560 440,640 1,285,200 293,760 INVITATION TOTAL 2,129,760 918,000 3,047,760 771,120 DOMESTIC INVITATION ITEM LISTING FOR ANNOUNCEMENT EVD3, INVITATION 058, DELIVERY JULY 2008 - SEPTEMBER 2008 FOB DEST DELIVERY QUANTITY ITEM PACK SIZE STATE & CITY ZIP CODE PERIOD (POUNDS) DELIVERY INFO ----------------------------------------------------------------------------------------------- EVAPORATED MILK 0001 24/12 FL OZ CAN AZ PHOENIX 850310000 7/01-15/08 36,720 TRUCK ONLY 0002 24/12 FL OZ CAN CA SAN DIEGO 921212320 7/01-15/08 36,720 TRUCK ONLY 0003 24/12 FL OZ CAN CA SAN FRANCISCO 941073446 7/01-15/08 36,720 TRUCK ONLY 0004 24/12 FL OZ CAN CO DENVER 802392906 7/01-15/08 36,720 TRUCK ONLY 0005 24/12 FL OZ CAN CO GREELEY 806319100 7/01-15/08 36,720 TRUCK ONLY 0006 24/12 FL OZ CAN LA DELHI 712322841 7/01-15/08 36,720 TRUCK ONLY 0007 24/12 FL OZ CAN MN MAPLEWOOD 551092020 7/01-15/08 36,720 TRUCK ONLY 0008 24/12 FL OZ CAN MO BRIDGETON 630443806 7/01-15/08 25,920 TRUCK ONLY MO SIKESTON 638014415 7/01-15/08 10,800 TRUCK ONLY ITEM TOTAL 36,720 0009 24/12 FL OZ CAN MO KANSAS CITY 641619746 7/01-15/08 36,720 TRUCK ONLY 0010 24/12 FL OZ CAN ND FARGO 581024278 7/01-15/08 36,720 TRUCK ONLY 0011 24/12 FL OZ CAN SD PINE RIDGE 577700000 7/01-15/08 36,720 TRUCK ONLY 0012 24/12 FL OZ CAN TN MEMPHIS 381052015 7/01-15/08 36,720 TRUCK ONLY 0013 24/12 FL OZ CAN WI FRANKLIN 531328202 7/01-15/08 36,720 TRUCK ONLY 0014 24/12 FL OZ CAN IL CHICAGO 606092315 7/16-31/08 36,720 TRUCK ONLY 0015 24/12 FL OZ CAN LA BATON ROUGE 708051004 7/16-31/08 36,720 TRUCK ONLY 0016 24/12 FL OZ CAN LA BATON ROUGE 708051004 7/16-31/08 36,720 TRUCK ONLY 0017 24/12 FL OZ CAN LA OPELOUSAS 705702631 7/16-31/08 36,720 IF RAIL 0018 24/12 FL OZ CAN MI DETROIT 482121422 7/16-31/08 18,360 IF RAIL NS MI FLINT 485041523 7/16-31/08 18,360 TRUCK ONLY ITEM TOTAL 36,720 0019 24/12 FL OZ CAN MO KANSAS CITY 641619746 7/16-31/08 36,720 TRUCK ONLY 0020 24/12 FL OZ CAN CA LOS ANGELES 900581504 8/01-15/08 36,720 TRUCK ONLY 0021 24/12 FL OZ CAN CA SAN FRANCISCO 941073446 8/01-15/08 36,720 TRUCK ONLY 0022 24/12 FL OZ CAN LA BATON ROUGE 708076128 8/01-15/08 36,720 TRUCK ONLY 0023 24/12 FL OZ CAN LA BATON ROUGE 708076128 8/01-15/08 36,720 TRUCK ONLY 0024 24/12 FL OZ CAN LA DELHI 712322841 8/01-15/08 36,720 TRUCK ONLY 0025 24/12 FL OZ CAN LA OPELOUSAS 705702631 8/01-15/08 36,720 IF RAIL 0026 24/12 FL OZ CAN MO KANSAS CITY 641619746 8/01-15/08 36,720 TRUCK ONLY 0027 24/12 FL OZ CAN MS JACKSON 392016215 8/01-15/08 36,720 TRUCK ONLY 0028 24/12 FL OZ CAN MT HELENA 596016400 8/01-15/08 36,720 TRUCK ONLY 0029 24/12 FL OZ CAN NM GALLUP 873010000 8/01-15/08 36,720 TRUCK ONLY 0030 24/12 FL OZ CAN OK TAHLEQUAH 744650000 8/01-15/08 36,720 TRUCK ONLY 0031 24/12 FL OZ CAN LA BATON ROUGE 708051004 8/16-31/08 36,720 TRUCK ONLY 0032 24/12 FL OZ CAN LA BATON ROUGE 708051004 8/16-31/08 36,720 TRUCK ONLY 0033 24/12 FL OZ CAN LA BATON ROUGE 708051004 8/16-31/08 36,720 TRUCK ONLY 0034 24/12 FL OZ CAN LA OPELOUSAS 705702631 8/16-31/08 36,720 IF RAIL 0035 24/12 FL OZ CAN MO KANSAS CITY 641619746 8/16-31/08 36,720 TRUCK ONLY 0036 24/12 FL OZ CAN AZ PHOENIX 850310000 9/01-15/08 36,720 TRUCK ONLY 0037 24/12 FL OZ CAN CA LOS ANGELES 900581504 9/01-15/08 36,720 TRUCK ONLY 0038 24/12 FL OZ CAN CA SAN DIEGO 921212320 9/01-15/08 36,720 TRUCK ONLY 0039 24/12 FL OZ CAN CA SAN FRANCISCO 941073446 9/01-15/08 36,720 TRUCK ONLY 0040 24/12 FL OZ CAN CO DENVER 802392906 9/01-15/08 36,720 TRUCK ONLY 0041 24/12 FL OZ CAN CO GREELEY 806319100 9/01-15/08 36,720 TRUCK ONLY 0042 24/12 FL OZ CAN LA BATON ROUGE 708076128 9/01-15/08 36,720 TRUCK ONLY 0043 24/12 FL OZ CAN LA BATON ROUGE 708076128 9/01-15/08 36,720 TRUCK ONLY 0044 24/12 FL OZ CAN LA DELHI 712322841 9/01-15/08 36,720 TRUCK ONLY 0045 24/12 FL OZ CAN LA OPELOUSAS 705702631 9/01-15/08 36,720 IF RAIL 0046 24/12 FL OZ CAN MN MAPLEWOOD 551092020 9/01-15/08 36,720 TRUCK ONLY 0047 24/12 FL OZ CAN MO CARTHAGE 648360000 9/01-15/08 36,720 TRUCK ONLY 0048 24/12 FL OZ CAN MO KANSAS CITY 641619746 9/01-15/08 36,720 TRUCK ONLY 0049 24/12 FL OZ CAN MT HELENA 596016400 9/01-15/08 36,720 TRUCK ONLY 0050 24/12 FL OZ CAN NM GALLUP 873010000 9/01-15/08 36,720 TRUCK ONLY 0051 24/12 FL OZ CAN SD PINE RIDGE 577700000 9/01-15/08 36,720 TRUCK ONLY 0052 24/12 FL OZ CAN TN MEMPHIS 381052015 9/01-15/08 36,720 TRUCK ONLY 0053 24/12 FL OZ CAN CA MODESTO 953585755 9/16-30/08 36,720 TRUCK ONLY 0054 24/12 FL OZ CAN IL CHICAGO 606092315 9/16-30/08 36,720 TRUCK ONLY 0055 24/12 FL OZ CAN LA BATON ROUGE 708051004 9/16-30/08 36,720 TRUCK ONLY 0056 24/12 FL OZ CAN LA BATON ROUGE 708051004 9/16-30/08 36,720 TRUCK ONLY 0057 24/12 FL OZ CAN LA BATON ROUGE 708051004 9/16-30/08 36,720 TRUCK ONLY 0058 24/12 FL OZ CAN LA OPELOUSAS 705702631 9/16-30/08 36,720 IF RAIL 0059 24/12 FL OZ CAN MO CARTHAGE 648360000 9/16-30/08 36,720 TRUCK ONLY 0060 24/12 FL OZ CAN MO KANSAS CITY 641619746 9/16-30/08 36,720 TRUCK ONLY 0061 24/12 FL OZ CAN MO KANSAS CITY 641619746 9/16-30/08 36,720 TRUCK ONLY 0062 24/12 FL OZ CAN OK TAHLEQUAH 744650000 9/16-30/08 36,720 TRUCK ONLY 9000 24/12 FL OZ CAN KY ELIZABETHTOWN 427019375 7/01-15/08 36,720 TRUCK ONLY 9001 24/12 FL OZ CAN MI BATTLE CREEK 490374822 7/01-15/08 18,360 TRUCK ONLY MI VULCAN 498920000 7/01-15/08 18,360 TRUCK ONLY ITEM TOTAL 36,720 9002 24/12 FL OZ CAN MI CADILLAC 496019057 7/01-15/08 36,720 TRUCK ONLY 9003 24/12 FL OZ CAN MI DETROIT 482121422 7/01-15/08 36,720 IF RAIL NS 9004 24/12 FL OZ CAN MI DETROIT 482121422 7/01-15/08 36,720 IF RAIL NS 9005 24/12 FL OZ CAN MI OSSINEKE 497669582 7/01-15/08 36,720 TRUCK ONLY 9006 24/12 FL OZ CAN NY SYRACUSE 132091861 7/01-15/08 36,720 IF RAIL CSXT 9007 24/12 FL OZ CAN NY SYRACUSE 132091861 7/01-15/08 36,720 IF RAIL CSXT 9008 24/12 FL OZ CAN NY SYRACUSE 132091861 7/16-31/08 36,720 IF RAIL CSXT 9009 24/12 FL OZ CAN KY LOUISVILLE 402031352 8/01-15/08 36,720 TRUCK ONLY 9010 24/12 FL OZ CAN NY SYRACUSE 132091861 8/01-15/08 36,720 IF RAIL CSXT 9011 24/12 FL OZ CAN OH LOGAN 431380029 8/01-15/08 18,360 TRUCK ONLY OH TOLEDO 436092545 8/01-15/08 18,360 TRUCK ONLY ITEM TOTAL 36,720 9012 24/12 FL OZ CAN NY SYRACUSE 132091861 8/16-31/08 36,720 IF RAIL CSXT 9013 24/12 FL OZ CAN MI BATTLE CREEK 490374822 9/01-15/08 18,360 TRUCK ONLY MI FLINT 485041523 9/01-15/08 18,360 TRUCK ONLY ITEM TOTAL 36,720 9014 24/12 FL OZ CAN MI DETROIT 482121422 9/01-15/08 36,720 IF RAIL NS 9015 24/12 FL OZ CAN MI DETROIT 482121422 9/01-15/08 27,540 IF RAIL NS MI GRAND RAPIDS 495091019 9/01-15/08 9,180 TRUCK ONLY ITEM TOTAL 36,720 9016 24/12 FL OZ CAN MI DETROIT 482121422 9/01-15/08 36,720 IF RAIL NS 9017 24/12 FL OZ CAN MI HOUGHTON 499311909 9/01-15/08 9,180 TRUCK ONLY MI VULCAN 498920000 9/01-15/08 27,540 TRUCK ONLY ITEM TOTAL 36,720 9018 24/12 FL OZ CAN NY SYRACUSE 132091861 9/01-15/08 36,720 IF RAIL CSXT 9019 24/12 FL OZ CAN MI CLARE 486171107 9/16-30/08 36,720 TRUCK ONLY 9020 24/12 FL OZ CAN NY SYRACUSE 132091861 9/16-30/08 36,720 IF RAIL CSXT COMMODITY TOTAL 3,047,760 SBA COMMODITY TOTAL 771,120 INVITATION TOTAL 3,047,760 SBA INVITATION TOTAL 771,120 *** END OF ITEM LISTING *** 16. Shipment/Delivery Schedule: See Schedule of Supplies for period of performance. The Government shall issue a Notice(s) to Deliver at least seven (7) calendar days prior to the first day of each period of performance scheduled in the contract. Contractor shall comply with the instructions in the Notice(s) to Deliver. If a Notice to Deliver is issued less than seven (7) calendar days prior to the first day of the contracted period of performance, the performance period shall be extended by the number of days the Notice to Deliver is issued late. Contractor shall not be entitled to any extension of the performance period unless it furnishes evidence satisfactory to the Government that it was prepared to perform during the contracted period of performance. 17. Other Requirements: A. Qualified Bidders may offer evaporated milk in 12 ounce aseptic packaging as an alternative to canned Evaporated Milk. B. Seals on Transportation Conveyances: Suppliers of commodities, products and/or services shall be responsible for placing a seal(s) on all cargo doors of each transportation conveyance upon completion of loading, partial unloading, inspection, or servicing. The seal must be a numbered, barrier-type, high security bolt, cable or equivalent device which can only be removed with bolt cutter type tools. The contractor or its agent shall provide a sufficient number of barrier-type seals to ensure clear security of the lading while in route through final destination. The seal numbers shall be documented on the Bill of Lading, which must be signed or acknowledged by the carrier of its agent. Deliveries may be refused if the seal is broken or missing, or if the seal number(s) does not match the seal number(s) recorded on the conveyance's Bill of Lading. 18. FAR and Agriculture Acquisition Regulation (AGAR) Provisions and Clauses: A. This solicitation shall be subject to the terms and conditions of KCCO's Master Solicitation for Commodity Procurements (MSCP) in effect as of the date of this solicitation and can be found at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas The FAR and AGAR provisions and clauses applicable to this solicitation are contained in the MSCP. B. / / Applicable if checked. FAR Clause 52.232-18, Availability of Funds (Apr 1984). Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the contracting officer for this contract and until the contractor receives notice of such availability, to be confirmed in writing by the contracting officer. William L. Lang Contracting Officer, USDA Solicitation Number: EVD3-058