HDR1010500200000605081600KCCO DOMESTIC SOLICITATION UHD3-068 Ultra High Temperature Milk Solicitation UHD3-068 dated June 5, 2008 for Domestic Programs. Landscape printer preference must be used to print Internet data. ***************************************************************************************** ATTENTION ... See NEW REVISIONS to the following sections: 10.; 14.C.; 17.A. ***************************************************************************************** 1. Solicitation Number: UHD3-068 2. Solicitation Issue Date: June 5, 2008 3. Issued By: United States Department of Agriculture (USDA) Kansas City Commodity Office (KCCO) Domestic Procurement Division P.O. Box 419205 Kansas City, MO 64141-6205 4. Solicitation Type: Sealed Bids (IFB) 5. Offer Due Date/Local Time: June 17, 2008, 9:00 a.m. CDT 6. Award Notification Date: June 18, 2008, 3:00 p.m. CDT 7. Public Release of Award Date: June 19, 2008, 4:00 p.m. CDT 8. Solicitation Information Contact: Name: Clyde King Telephone Number: 816-926-2610 E-mail:clyde.king@kcc.usda.gov 9. Internet Address: http://www.fsa.usda.gov/FSA/ 10. This Acquisition is: /x/ Unrestricted /x/ Set Aside /x/ Small Business Set-Aside in accordance with FAR 19.502-2. Any concern proposing to furnish a product that it did not itself manufacture, must furnish the product of a small business manufacturer. (Item numbers in the 9000-9999 series as shown in the Schedule of Supplies.) NOTICE OF PARTIAL SMALL BUSINESS SET-ASIDE If specified in the solicitation, certain quantities are set aside exclusively for small business firms under the Small Business Act (15 U.S.C. 631, et seq.). Bids received for these set-aside quantities from firms who are not small business concerns will not be considered. In the event the Government is unsuccessful in contracting with an eligible small business concern(s) for the set-aside quantities, it may award the quantities to other than small business concerns. HUBZONE PRICE EVALUATION PREFERENCE The Government will award contracts to eligible HUBZone bidders as provided in Part 2, Section A.4 of the Master Solicitation for Commodity Procurements at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas. If the bidder elects to waive the preference, it shall so indicate in its bid. 11. NAICS Codes/Size Standards: See Master Solicitation for Commodity Procurements at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas 12. Delivery Type: F.O.B destination 13. Submit Invoices to: Financial Services Center Fund and Commodity Management Office Invoice Payment Group, Stop 8578 P.O. Box 419205 Kansas City, MO 64141-6205 For express mail: Financial Services Center Fund and Commodity Management Office Invoice Payment Group, Stop 8578 6501 Beacon Drive Kansas City, MO 64133-4676 For questions concerning invoices contact Invoice Payment Group at 816-926-6205. 14. Submission of offers: A. Bids shall be submitted through the Domestic Electronic Bid Entry System (DEBES) to be considered responsive. Price and mode of transportation bid for each item listed on the Schedule of Supplies shall be entered on the DEBES bid form. The Trans (transportation) Mode defaults to truck. Bidders may select rail or piggyback mode for each item, if applicable. Certain destinations require delivery by Truck only or Rail only. Bids for less than quantity requested will not be accepted. B. Only one bid price shall be submitted for an item number, including items with multiple destinations. C. / / Applicable if checked. The “kosher only” commodity requirements have changed(see the Schedule of Supplies for web link), and offerors for kosher will be required to certify conformance with the kosher requirements. D. DEBES information technology requirements are: (1) Operating system: Windows NT, Windows 2000, or Windows XP, or equivalent. (2) Browser requirement: Netscape versions greater than 4.07 and less than 6.0 (OR) Internet Explorer 5.0 or above. (3) Encryption: Browser capable of handling 128-bit encryption. (4) Proxy servers: Bidders shall set up proxy server to allow access to the Internet DEBES port http://pcsd.usda.gov/debes (5) Government will provide bidder with ID number and the initial password needed to access DEBES. Web Support Help Desk: 1-800-255-2434, Option #1 15. Schedule of Supplies. The quantity awarded may be less than the quantity advertised due to program changes. Commodity requirements are available at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas-da DOMESTIC INVITATION SUMMARY FOR ANNOUNCEMENT UHD3 INVITATION 068 DELIVERY FIRST HALF SECOND HALF TOTAL SET-ASIDE MONTH/YEAR COMMODITY & PACK POUNDS POUNDS POUNDS POUNDS ---------------------------------------------------------------------------------------------------------- JULY 2008 1% UHT FLUID MILK 116,100 116,100 232,200 154,800 12/32 OZ JULY TOTAL 116,100 116,100 232,200 154,800 AUGUST 2008 1% UHT FLUID MILK 38,700 38,700 77,400 77,400 12/32 OZ AUGUST TOTAL 38,700 38,700 77,400 77,400 SEPTEMBER 2008 1% UHT FLUID MILK 116,100 38,700 154,800 116,100 12/32 OZ SEPTEMBER TOTAL 116,100 38,700 154,800 116,100 INVITATION TOTAL 270,900 193,500 464,400 348,300 DOMESTIC INVITATION ITEM LISTING FOR ANNOUNCEMENT UHD3, INVITATION 068, DELIVERY JULY 2008 - SEPTEMBER 2008 FOB DEST DELIVERY QUANTITY ITEM PACK SIZE STATE & CITY ZIP CODE PERIOD (POUNDS) DELIVERY INFO ----------------------------------------------------------------------------------------------- 1% UHT FLUID MILK 0001 12/32 OZ MO CARTHAGE 648360000 7/01-15/08 38,700 TRUCK ONLY 0002 12/32 OZ MO CARTHAGE 648360000 7/01-15/08 38,700 TRUCK ONLY 0003 12/32 OZ MO CARTHAGE 648360000 9/16-30/08 38,700 TRUCK ONLY 9000 12/32 OZ OK TAHLEQUAH 744650000 7/01-15/08 38,700 TRUCK ONLY 9001 12/32 OZ MO CARTHAGE 648360000 7/16-31/08 38,700 TRUCK ONLY 9002 12/32 OZ MO CARTHAGE 648360000 7/16-31/08 38,700 TRUCK ONLY 9003 12/32 OZ MO CARTHAGE 648360000 7/16-31/08 38,700 TRUCK ONLY 9004 12/32 OZ MO CARTHAGE 648360000 8/01-15/08 38,700 TRUCK ONLY 9005 12/32 OZ MO CARTHAGE 648360000 8/16-31/08 38,700 TRUCK ONLY 9006 12/32 OZ MO CARTHAGE 648360000 9/01-15/08 38,700 TRUCK ONLY 9007 12/32 OZ MO KANSAS CITY 641619746 9/01-15/08 38,700 TRUCK ONLY 9008 12/32 OZ OK TAHLEQUAH 744650000 9/01-15/08 38,700 TRUCK ONLY COMMODITY TOTAL 464,400 SBA COMMODITY TOTAL 348,300 INVITATION TOTAL 464,400 SBA INVITATION TOTAL 348,300 *** END OF ITEM LISTING *** 16. Shipment/Delivery Schedule: See Schedule of Supplies for period of performance. The Government shall issue a Notice(s) to Deliver at least seven (7) calendar days prior to the first day of each period of performance scheduled in the contract. Contractor shall comply with the instructions in the Notice(s) to Deliver. If a Notice to Deliver is issued less than seven (7) calendar days prior to the first day of the contracted period of performance, the performance period shall be extended by the number of days the Notice to Deliver is issued late. Contractor shall not be entitled to any extension of the performance period unless it furnishes evidence satisfactory to the Government that it was prepared to perform during the contracted period of performance. 17. Other Requirements: A. Seals on Transportation Conveyances: Suppliers of commodities, products and/or services shall be responsible for placing a seal(s) on all cargo doors of each transportation conveyance upon completion of loading, partial unloading, inspection, or servicing. The seal must be a numbered, barrier-type, high security bolt, cable or equivalent device which can only be removed with bolt cutter type tools. The contractor or its agent shall provide a sufficient number of barrier-type seals to ensure clear security of the lading while in route through final destination. The seal numbers shall be documented on the Bill of Lading, which must be signed or acknowledged by the carrier or its agent. Deliveries may be refused if the seal is broken or missing, or if the seal number(s) does not match the seal number(s) recorded on the conveyance’s Bill of Lading. 18. FAR and Agriculture Acquisition Regulation (AGAR) Provisions and Clauses: A. This solicitation shall be subject to the terms and conditions of KCCO's Master Solicitation for Commodity Procurements (MSCP) in effect as of the date of this solicitation and can be found at: http://www.fsa.usda.gov/FSA/webapp?area=home&subject=coop&topic=pas The FAR and AGAR provisions and clauses applicable to this solicitation are contained in the MSCP. B. / / Applicable if checked. FAR Clause 52.232-18, Availability of Funds (Apr 1984). Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the contracting officer for this contract and until the contractor receives notice of such availability, to be confirmed in writing by the contracting officer. Wayne A. Oliver Contracting Officer, USDA Solicitation Number: UHD3-068